HAWAIIAN ISLAND WEDDINGS INC. (HIW) makes the utmost effort to perform your wedding at the time and place scheduled. If, however, due to circumstances beyond our control or due to inclement weather, we may be forced to change times or places or re-schedule for another day. We cannot guarantee that there will not be others at the beach you have selected. If there is another wedding scheduled on the same beach, you will be given the option to change to an alternate beach which we have designated. Beach wedding permits do not reserve a beach for you exclusively. We reserve the right to obtain your permit on the day of your wedding, we do this if there is a chance of rain at a beach you have selected or if the beach is washed out by surf. Sunset weddings usually begin one hour prior to sunset, however in case of weather we cannot guarantee a sunset. In case of rain or inclement weather, we will either: 1. Change the wedding location to a nearby drier location, or, 2. Perform your wedding in your hotel room or condo, or, 3.Try to arrange for another indoor location, or, 4. If possible, and agreed to by both parties, reschedule for another day. Some locations may require the payment of an additional fee by you outside this contract. For example, churches may require a donation of upwards of $500.00. If rescheduling for another day, there may be a fee per vendor cancelled or rescheduled. If HIW is unable to perform any part of or all of this contract due to act of God, force majure, labor disputes and strikes, or other forces beyond the control of the parties, the parties herein agree that HIW's liability is limited to a refund of the payments made for that part which was not received or for all of this contact if HIW was unable to perform the whole of this agreement.

The clients, (wedding couple), shall assume any and all responsibility for themselves and their guests with respect to alcoholic beverages served and consumed at their wedding. The clients shall hold HIW, and it's subsidiaries, independent and sub- contractors harmless of any and all liability with respect to injury or death, for any reason, during, or at any time following their ceremony. 

To secure our services in providing your wedding, we require a minimum non-refundable deposit of $150.00. (Some packages require larger non-refundable deposits, based upon the amount of services ordered). Accommodations packages require additional non-refundable deposits to hold the accommodations for you. Although non-refundable, the deposit will be applied towards your total bill. The balance is due, for your wedding package ordered, 30 days prior to the wedding date. For wedding and honeymoon packages, the balance is due 30 days prior to your arrival date. HIW will grant no refunds of the deposit or paid balance for weddings cancelled on Holidays, including Valentine's Day. Hawaii State tax 4.712% will be added to all prices. Prices of wedding packages are subject to change. In the event of a change to your package, postponement or cancellation of the wedding, HIW will retain the non-refundable deposit paid. HIW may retain part or all of the paid balance amounts as liquidated damages, unless written notification is received by HIW no less than 30 days prior to the wedding date. Weddings for which full payment has been made and that are cancelled due to emergency or illness may be refunded all amounts paid, except the non-refundable deposit(s), upon sufficient and reasonable proof  provided to HIW. In the alternative, and upon sufficient and reasonable proof of emergency or illness, credit may be applied toward a future wedding date if, and only if, a resort or private property on which the wedding is to be held, if one such was included, also agrees to the credit towards the future wedding date.

In some cases you may be able to arrange outside vendors for your wedding, in other cases you may not, depending on the package that you have chosen. If you do arrange any outside vendors, they must be cleared through HIW first and provide proof of insurance with Hawaiian Island Weddings, Inc. listed as an additional insured.

Beach weddings are subject to additional Department of Land & Natural Resources General Term & Conditions located at https://www.hawaiianislandweddings.com/dlnr_rules.html

Clients are responsible for any charges beyond this contract, including, but not limited to; limousine overtime fees, beyond those estimated in our contract; additional hair and makeup overtime, beyond those estimated in our contract; additional fees for special order flowers or flowers requested during any peak periods such as Valentine's Days,  Mother's Days, Lei Days and other peak seasons when flowers are in high demand for the general public; and other unforeseen fees and charges not included in our contract.

HIW owns the digital, or other, images of your wedding and has the exclusive right to make additional reproductions of the images for the client, except for packages which include digital photography, or that the rights are otherwise granted.  HIW reserves the right to use images and/or reproductions of the clients wedding photographs for purposes of display, exhibitions, contests, advertising and other purposes unless otherwise specifically stated herein.  0 No!  We the client(s) do not want our wedding photographs used for purposes of display, exhibitions, contests, advertising and other purposes.

Wedding Insurance:  If your trip to Hawaii is canceled due to airport closure, natural or man made disaster, etc. or if you choose not to come to Hawaii due to pandemic or fear, and you do not want to reschedule, your wedding balance will be refunded if you choose to cancel your wedding providing you have added and paid for wedding package insurance of $150. Your deposits and insurance premium are nonrefundable. Wedding Insurance does not apply to Accommodations at the Gold Coast Luxury Villas which is handled with it's own contract.

Governing Law; Venue and Jurisdiction. By booking your wedding or by using our website, you agree that the laws of the State of Hawaii, without regard to principles of conflict of laws of any state or jurisdiction, will govern these Terms and any dispute of any sort that might arise between you and HIW or any of our affiliates. With respect to any disputes or claims not subject to arbitration, you agree not to commence or prosecute any action in connection therewith other than in the state and federal courts of Hawaii, and you hereby consent to, and waive all defenses of lack of personal jurisdiction and forum non conveniens with respect to, venue and jurisdiction in the state and federal courts of Hawaii.

I/we, (wedding couple), have read and understand and fully agree with this contract.   I/we fully understand what is and is not included in this wedding contract.   I/we also understand that the full amount, including taxes, is due 30 days prior to our wedding date.
Rev. 12/18